Pricing

Scope-based pricing.
No guesswork.

Every engagement starts with a free 30-minute audit. We'll map your processes, tell you exactly what we'd build, what it would cost, and what outcome to expect — before you commit to anything.

One-Time
Training System Buildout
Typically $2,500 – $4,000
one-time · scales with number of SOPs
Most small ops teams (5–10 core processes) land in the $2,500–$3,500 range. Larger documentation sets or custom integrations run closer to $4,000. We scope it on the audit call — no surprises.
  • SOP-to-training conversion (up to 10 processes)
  • Structured video modules with narration
  • Knowledge quizzes & competency checkpoints
  • Custom AI chatbot trained on your procedures
  • Hosted training platform (1-year included)
  • Team onboarding & admin walkthrough
  • Ongoing content updates
  • Monthly analytics reviews
  • New module requests included
Book a Free Audit

Exact quote on the audit call  ·  Always free

Fully Managed
AI-Powered Training System
Typically $800 – $1,500/mo
after buildout · scales with team size & update volume
Most clients with teams of 10–50 people run $800–$1,000/mo. Larger teams or higher update frequency (multiple departments, frequent SOP changes) run $1,200–$1,500/mo. We agree on a number before anything starts.
  • Everything in the Buildout tier
  • Unlimited process & content updates
  • Monthly analytics review & report
  • AI chatbot retraining as SOPs evolve
  • New module requests (up to 4/mo)
  • Priority support & direct Slack access
  • Quarterly strategy & performance review
  • Hosted platform included
  • Cancel anytime — no long-term contracts
Book a Free Audit

Buildout first, then monthly  ·  Cancel anytime

Custom
Enterprise & Multi-Location
Let's talk
custom scope & pricing
For larger teams, multi-location operations, or custom integrations with existing HR or ops software. Scoped and priced per engagement after a discovery call.
  • Everything in the Managed tier
  • Unlimited processes & departments
  • Multi-location or multi-team rollout
  • HRIS / ops tool integrations
  • Custom role-based learning paths
  • Dedicated account manager
  • Custom reporting & data exports
  • SLA-backed uptime guarantee
  • White-label option available
Contact Us

Discovery call first  ·  Priced by scope

2–4wk
Typical buildout timeline
~62%
Average training time saved
30min
Free audit, no pitch
0
Lock-in contracts
What's Included

Every system we build includes these by default.

SOP Conversion & Structuring

We take your existing documentation — no matter how rough — and turn it into structured training content. Google Docs, Notion, PDFs, verbal walkthroughs. All of it works.

Custom AI Chatbot

An AI assistant trained exclusively on your company's SOPs, processes, and policies. Employees get instant, accurate answers — without calling a manager.

Quizzes & Competency Checks

After each module, employees are assessed on what they learned. You see exactly who has completed what — and who needs a follow-up. No manual tracking required.

Analytics Dashboard

See completion rates, quiz scores, and knowledge gaps by employee, role, or process. Know where your team is struggling before it turns into a problem in the field.

Hosted Training Platform

A clean, mobile-friendly training portal your employees access directly. No downloads, no IT setup, no extra subscriptions. We handle the hosting.

Admin Onboarding & Walkthrough

Before we hand off your system, we walk you and your team through everything. You'll know how to update content, pull reports, and manage access from day one.

Common Questions

Not sure which option fits?

Most clients start with a free 30-minute audit call. After reviewing your SOPs and team size, we give you a specific recommendation — including pricing — with no pressure to proceed.

Book Your Free Audit
Most buildouts take 2–4 weeks from kickoff to launch, depending on the number of SOPs and processes involved. We start with a 30-minute audit call to assess your existing documentation and give you a realistic timeline before you commit.
No. QuarterSmart delivers a complete hosted training platform. You do not need to source, configure, or pay for a separate LMS. Your employees access everything through a branded portal we set up and host for you.
Most of our clients don't have polished SOPs. We work with whatever you have — Google Docs, Notion pages, voice memos, or even verbal walkthroughs. Part of the buildout process is capturing the knowledge that currently lives in your team's heads and turning it into documented, trainable content.
The managed retainer includes ongoing content updates as your processes change, monthly analytics reviews with a written summary, AI chatbot retraining, quiz and assessment updates, up to 4 new module requests per month, and direct Slack access to our team. Hosting is also included.
Yes. Many clients start with the one-time buildout to launch the system and see how employees engage with it. Once they see the value, they add the managed retainer to keep the content current as processes evolve. You can upgrade at any point — there's no penalty or additional setup fee.
Get Started

Start with a free audit.
No pitch. No commitment.

In 30 minutes, we'll review your current training process, identify the biggest gaps, and tell you exactly what we'd build — and what it would cost. You decide what to do with that information.

Book Your Free Training Audit Email Us Directly

Free 30-min call  ·  No commitment  ·  Custom roadmap included